Avoiding cargo claims - Chemical tanker procedure
Fig: Modern Chemical tanker hellespont credo underway
Liquid Cargoes are valuable, tradable commodities. Thus, the ownership of a particular parcel of Chemical cargo may keep changing. Temporary owners seek to protect the interest of their cargo. Hence the chance of a cargo claim against the ship owner is high. Some claims are discussed as follows - .....
Notice of readiness (NOR)
A Notice of Readiness (NOR) must always be provided when a vessel arrives at the
port of destination.
Whether the berth is occupied or not, whether the vessel is alongside or not, on arrival at the
port of destination the Master must present the NOR on the appropriate form........
Signing a Bill of lading & related problems
The B/L is presented to the Master by the Shipper or the Agent in the port of loading, usually three originals and one set of copies. The weight of the cargo loaded is determined by ship and shore figures. Usually the shore figures are used on the B/L....
Letters of protest
In order to ensure Owners claims against parties involved or to annul any claims against
Owners the following protest are to be issued in the English language under certain
The port state control inspection and ships preparation
Port State Control is the process by which a nation exercises authority over foreign ships when those ships are in waters subject to its jurisdiction. The right to do this is derived from both domestic and international law. .......
Statement of facts
On the ‘Statement of facts’ all relevant facts and times concerning loading / discharging
are to be recorded. The statement is the basis for laytime counting and has to be signed
by the Shipper’s - or Receiver’s representative (usually the Loading Master) the Master
and the Agent. A complete signed ‘Statement of facts’ is effective evidence. It is important
that the statement contains all conditions and events that have a positive influence on time
(“Rough”) Port / cargo log
The “rough” or working cargo log must be kept by the officers on duty to document the
loading and discharging operations. It serves to record data as a basis for the ‘Statement of
Facts’ as well as
all circumstances and events relevant to any dispute with the parties to the cargo.
The rough cargo log is a very important document of proof in case of disagreements
between the parties involved. The following entries are the minimum necessary:
- Pre-Transfer Meeting held & Checklists completed
- Hose connected
- Manifold valves opened / closed.
- Purging times
- Foot sample/line sample
- Loading/discharging times
- Loading/discharging pressures (every ½ hour)
- For heated cargoes; temperatures
- Inert Gas Operations / Blanketing times.
- Blanketing times
- Stoppages + reason
- Line blowing Operations
- Special circumstances and events
- Other relevant information.
AS THE CARGO LOG MAY BE USED IN ARBITRATION OR OTHER LEGAL ACTION THE
ENTRIES SHOULD BE LEGIBLE, CHRONOLOGICAL AND NEAT.
Dry tank certificate
When the tanks are empty the surveyor will check the tank in question and issue a ‘Empty
tank’ or ‘Dry Tank’ certificate. The issue of this certificate constitutes the commercial and
legal termination of the obligations of the vessel to the contractual parties concerned.
Depending on the loading and discharge port, the Shipper, surveyor, customs,
authorities etc. provide various documents to be conveyed to the Receiver, to the
Agent etc. in the port of discharge.
- Cargo quality certificate (analysis report)
- Cargo quantity certificate
- Certificate of origin
- Cleanliness report
- Heating instructions
- Inhibitor certificate
- Receipt of documents
- Ship’s experience factor
- Tank history
- Ullage report
- Sailing permit
- Sample receipt
- Custom papers
The papers destined for the Receivers are given to the Loading Master or agent in the
port of discharge against receipt
Ships experience factor (SEF OR VEF)
Surveyors at a load port must always be given the information to calculate the Ship’s
Experience Factor or Vessel Experience Factor.
- Equipment Manufacturers Instruction Manuals
MARPOL – 73/78 (latest consolidated edition)
International Safety Guide for Oil Tankers and Terminals (ISGOTT)
CFR 33 parts 125 to 199
Ship to Ship Transfer Guide (Petroleum)
MSDS for particular cargo carried
Chemical Tank Cleaning Guide
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