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Importance of Statement of Facts concerning loading / discharging -chemical tankers procedure

On the ‘Statement of facts’ all relevant facts and times concerning loading / discharging are to be recorded. The statement is the basis for laytime counting and has to be signed by the Shipper’s - or Receiver’s representative (usually the Loading Master) the Master and the Agent. A complete signed ‘Statement of facts’ is effective evidence. It is important that the statement contains all conditions and events that have a positive influence on time counting.

A ‘Statement of facts’ must contain, depending on the situation, the following data, events or conditions, stating local times:

  1. Name of the vessel
  2. Voyage number
  3. Loading/discharge port, berth
  4. End of sea passage
  5. Arrival roads
  6. Reasons for delay on the roads (if awaiting departure of other vessel(s) state name(s) of vessel(s))
  7. Pilot boarded
  8. Passing breakwater
  9. First line ashore
  10. Arrival berth (name)
  11. NOR tendered/accepted
  12. Draft on arrival fore/aft
  13. Ullages taken
  14. Samples taken
  15. Tanks inspected/accepted
  16. Hose connected
  17. Commenced loading /discharging
  18. Completed loading/discharging
  19. Ullages/samples taken
  20. Tanks accepted dry and empty
  21. Hoses disconnected
  22. Cargo documents on board
  23. Draft on departure fore/aft
  24. Pilot on board
  25. Departure berth
  26. Pilot dropped
  27. Start of sea passage
  28. Loaded grade and quantity as per B/L, ship’s figures
  29. Bunkers (on arrival, on sailing and taken)
  30. Tugs used
  31. Remarks (e.g. purging times, stoppages).

The Agent has to be instructed to convey all relevant documents including ‘Statement of facts’ and to fax/ e-mail those important documents to the management office immediately

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